After acceptance, we will only be able to initiate copyediting after the Article Processing Fee payment has been received (if applicable), see My paper has been accepted, what are the next steps?. We will initiate copyediting immediately after payment (See Payments FAQ if you have any questions).
The last chance to make major changes to references is after acceptance, before the manuscript goes to copyediting. Make sure all references you intended to cite are in the reference list. It is not possible to add references after copyediting has commenced, because the copyeditor extracts references into a database where they can be reviewed/corrected by the author online (see RefCheck). It is possible to omit references by simply not citing them in the manuscript (delete the in-text reference  will lead to ref 1 being omitted from the bibliography and subsequent citations being renumbered), but adding references is virtually impossible after copyediting has started.
JMIR Publications uses a professional copyediting process post-acceptance, which consists of 3 steps. Step 2 requires input from the author.
- In Step 1 of the copyediting process, the copyeditor downloads the manuscript he/she receives from the editor and edits the manuscript according to AMA and our style guide (usually using Track Changes and the Word comments function for author queries). The copyeditor will also delete figures and references from the source manuscript, as these will be handled online only (references are now in RefCheck)
- To initiate Step 2, the copyeditor sends an "Initial Copyediting Completed" email to the author. The ball is then in the authors' court, and the author needs to go through 4 substeps 2a - 2d (see screenshot below).
- 2a: Authors reviews copyediting changes and also respond to copyeditor queries in the manuscript file. Note that we do not ask authors to accept/reject changes copyeditors made. Queries for the author are to be made in comments, and authors can comment back. WE DO NOT WANT AUTHORS TO REVERT STYLE GUIDE CHANGES BY USING ACCEPT/REJECT CHANGES IN THE MANUSCRIPT. If you do not agree with a copyediting change, use the comments function. See also How do I respond to copyeditors' queries?
- 2b: At this point the author should review and correct the references on RefCheck, paying particular attention to the "Not found or saved" references and any references with editor comments.
- 2c: Review the METADATA - in particular all author names, first initials,
degrees, affiliations etc. and your abstract, using the Web-based metadata
form (you can use the PDF preview to see how the author information renders in the final publication). Make sure that all your co-authors, including their middle names etc., are correctly entered. If co-authors are missing, please click ADD AUTHOR to add them. While the biographic information can be omitted, the name and affiliation information (which should be identical with what is in the manuscript), as well as the order of authors is critically important, because the information from the database is used to generate the table of contents as well as the author index. It is therefore essential that this information is correct, complete, and consistent with what is in your final manuscript.
- 2d: Review Figures and Multimedia Appendices and their captions (online).
- 2e: Please complete a quick copyediting survey to provide us with feedback about your copyediting experience (mandatory). We ask to rate the overall quality of the copyediting (1-10 scale, best value is 10), as well as the quantity of the copyedit (-3 to +3, with 0 being the best value. -3 means too little copyediting, +3 means too much copyediting)
- After 2e is completed (and all other steps), a button will appear to mark all steps as completed - unless you click it we will not know that the process is completed!
After copyediting, the typesetter will convert the manuscript to an XML document, and authors will receive a PDF file based on the XML document for final proofreading. No substantial changes are allowed after copyediting. The copyediting step 2 is the final chance for the author to make any language or data changes.
The screenshots below shows step 2 of the copyediting process, requesting various checks and approvals from the author.
To complete step 2 the author needs to complete all 4 substeps 2a) - 2e), including the quick copyediting survey in step 2e (this helps us to improve our processes and to select the best copyeditors, as some of our copyeditors are freelancers):
Once the survey is completed, an option to "Complete copyediting step 2 and notify copyeditor" will appear and can be selected. The copyeditor will not see the uploaded manuscript and will not be able to continue with copyediting until the author has marked this step as completed.
The next step after copyediting is proofreading - see What should the author do when proofreading the final galleys?. Note however that the copyediting stage is the last opportunity for the author to make content-related changes. We reserve the right to charge authors for extra work if the author requests content-related changes during proofreading.