How do I edit/correct/enter article metadata before publication?

To be correctly credited as an author is extremely important for scholarly authors (including your co-authors). When submitting a manuscript, carefully and completely enter author data during submission. These data include:

• full name(s)
• degree(s)
• email address (institutional emails are strongly encouraged for verifiability)
• ORCiD (See: What is an ORCID, why is it mandatory to have one, and how can I get one?)
• affiliation(s) of each author

If a manuscript is accepted after peer review, authorship information is taken from the author metadata form, NOT from the manuscript file.

Authors' information in the metadata form would be submitted to bibliographic databases (e.g., PubMed, Medline, etc, where applicable for the individual journal), and will be used to build our table of contents.

Common issues to be careful of during submission:

• Confirm correct spelling and appearance of ALL authors' names, including middle names/initials etc. Never enter author names in ALL CAPS. Check with co-authors if they have middle names. Many authors use their middle names to make themselves more distinguishable in Medline, e.g. "Smith AJ" instead of "Smith A". 
• Authors' degrees should be ordered from lowest to highest (eg, ”MPH, PhD,” not “PhD, MPH”). Use the up/down arrow buttons in the metadata form to order them. Please see our degree guidelines for more information.
• Confirm all authors' email addresses are correct; while these will not be published, they are required to be on file, and all authors will be requested to sign off a License to Publish form after an accept decision. (See: JMIR Publications License to Publish (Publishing Agreement) Form)
• Confirm all authors' affiliations are spelled and appear correctly. In affiliation lines, do not use short forms or acronyms, for example an affiliation like "Nursing" should be changed into "Department of Nursing", and acronyms like "UHN" should be resolved, e.g. "University Health Network". Affiliations are usually in title case (which means that all words except minor words like "of" or "on" are capitalized). Do not enter information in ALL CAPS or all lower case (department of nursing). Do not abbreviate "Dep." or "Dept." If authors have multiple affiliations, all affiliations must be entered (as separate entries). City names, if from US or Canada, MUST be followed by the State/Province abbreviation, e.g. "Bethesda, MD" or "Toronto, ON". Enter the state in the "city" field, separate from city with a comma and blank.
• Add the ORCID of all authors (What is an ORCID?, and As submitting author, where do I enter the ORCIDs of my coauthors?)
• JMIR only allows one corresponding author.
• An "equal contribution" footnote for two or more authors can be rendered. This should be selected in the appropriate checkbox on the submission form.

Additional information

The submitting author (not the co-authors) can download a PDF PREVIEW showing how the current list of authors and authorship information will appear in the final manuscript from the following URL (login first):{$journalUrl}/front/pdf/{$articleId}/1
(this PDF is generated dynamically - press reload after making changes to the metadata)

The PDF PREVIEW will also be attached to the initial proofreading request sent all authors in order to allow co-authors to verify how their names and affiliations will be displayed.

After acceptance (at the latest, during copyediting step 2, see What are the steps during copyediting?), make sure both information in the metadata form and the manuscript are in sync. In other words, transfer the title, keywords and abstract from the final paper into the metadata form. For guidelines on the title format see What are JMIR's guidelines for article titles?

After acceptance, in order to avoid confusion with author names and affiliations from your final manuscript file, please remove author names and affiliations from your final manuscript file and double check that the information in the metadata form is complete and correct. Also, add a comment for the copyeditor in the manuscript (using the Word comment function) saying "I and my coauthors have approved the authorship information as rendered on {$journalUrl}/front/pdf/{$articleId}/1".

Then upload your final manuscript (with author names and affiliations removed) to:
{$journalUrl}/author/submissionReview/{$articleId}

See also:

• How should I enter author affiliations?
• Choosing Keywords
• What are JMIR's guidelines for article titles?
• As submitting author, where do I enter the ORCIDs of my co-authors?
• As a co-author, how do I add my ORCID to the manuscript metadata?
• Can I swap the order of my first and last name in the metadata?