Papers accepted to JMIR Research Protocols are copyedited, typeset, and proofread using one of two platforms. Our original process is listed here: https://support.jmir.org/hc/en-us/articles/115001493827-What-should-the-author-do-when-proofreading-the-final-galleys-. The alternate process is through the Transforma platform. This guide will provide you with detailed instructions for proofreading your manuscript using this alternate process.
Authors of papers that go through the alternate process will be contacted by Transforma regarding their manuscript proofs. The following instructions are a guide to authors for proofreading their manuscripts they once are notified by Transforma.
Authors will receive an email from Transforma, containing a link to the proofreading site where authors will be able to access the manuscript’s proof. The proofs will be available in both online and PDF (offline) formats. For further information on how to navigate the e-proofing site, please see the information at: https://support.jmir.org/hc/en-us/articles/360037595552-How-do-I-navigate-through-the-new-proofreading-platform-
The proof file has been through comprehensive copyediting and typesetting. Authors should read through the manuscript and check for any additional copyediting and typesetting changes required. This is the last opportunity for content-related corrections and other necessary changes before publication.
Authors are required to respond to all queries raised by Transforma and will not be able to proceed without addressing all queries. In addition, if there are any minor changes necessary, these should be added as a General Note in the marked-up PDF or on the online e-proofing site.
Please follow the steps below for proofreading your manuscript:
1) Tables, Figures, captions, footnotes, and references: We recommend that authors check these elements of the manuscript thoroughly. In addition, authors should compare the bibliography in the proof reference-by-reference against the in-text citations in the manuscript. In case of any discrepancy or mismatched numbering, add a note to bring this to the attention of the Transforma team. During copyediting, a semi-automatic process is used to clean up and check the references, and the references require approval by the authors at this stage.
2) Please check the internal links (eg, Figure hyperlinks) and external links (eg, URL references) in the proof version by clicking on them (at least test a random sample).
3) Please thoroughly check all author names, academic degrees, and affiliations, as well as the corresponding author’s contact information. The accuracy of author names and affiliations, as well as the order of authors, is critical, so please ensure that it is correct and complete. If authors require any changes to the abovementioned information at this stage (eg, the addition of an author), please add a general note to the final proof.
Other important notes:
1) The title of your manuscript may have changed or may still change during the editing process to follow a standardized, consistent format (usually "intervention: design"). See https://jmir.zendesk.com/hc/en-us/articles/115002943791 for our article title guidelines
2) It is rare that there are no corrections required at the proofreading stage. If you really do not find any corrections in the manuscript, please select the “No Corrections” option on the proofreading site’s landing page.
Please note, checking this option implies that the author(s) agrees to the following statement:
"I and my coauthors carefully read the proofs, including author names/initials and affiliations, the tables, and checked the references, and have no corrections. I understand that after publication, even though JMIR is an electronic journal, no changes can be made without publishing an erratum, which may be subject to additional author charges."
3) Please understand that this is your last opportunity for corrections before publication.
4) A publication is a scholarly record, not a dynamic document; thus, after publication, even though JMIR is an electronic journal, no changes can be made without publishing an erratum. We only publish an erratum if (a) the error was pointed out in the proofreading step by the author and we failed to address it or (b) if the author identifies a major error in the data collection or analysis after publication. It is at the discretion of the editor to publish post-publication errata and corrections for minor issues such as a missing affiliation, misspelled author names, typos, and layout issues, which are not corrected/brought to our attention by the authors at the proofreading stage, and these may be subject to additional author charges.
5) Please do not share the manuscript proof with anybody except your coauthors, or make the link provided public, as the paper is not yet considered "published." Please also note that the citation information, in particular, the publication date, may still change depending on when you reply.
Please aim to proofread the paper and submit any corrections within 2-3 working days. If you require more time, please let the production team know by contacting them at firstname.lastname@example.org.
We aim to publish your paper within 2 weeks after receiving your response; therefore, the earlier we receive your reply, the earlier we are able to publish the paper.